Timezones – as the world moves to remote work, you’re bound to have a meeting spanning several timezones. And when you throw in extreme geographic locations – like Australia vs the USA, managing teams across several timezones can be tricky.

So how do we make it work? 

I have a few simple strategies for you.

My name is Lindsey from Smartify My Biz and sthis is your weekly tech tip.

Tools I Use To Manage Meetings

1. The first one starts right in Google Calendar.

Planning Meetings google Calendar

So if you’re using G Suite or Gmail, you can head right over to the calendar, click settings and set up your world clock.

Planning Meetings google Calendar timezone settings

Every time you’re in your calendar you’ll be able to see which world clocks you’ve picked and it’s easy to see what time it is in a certain city when you go to schedule a meeting.


You can also set a secondary timezone on the side of your calendar for ease of scheduling meetings.

2. Another favourite tool of mine is called Time and Date Meeting planner.

Planning Meetings World Clock

You can choose multiple locations and it will automatically show you the best time that will work for all timezones. I definitely recommend bookmarking this one!

3. If you’re using Momentum Dash (which we went over last week), they also have a word clock feature (it is on the plus account, but it’s only $3 per month and it has a whole suite of productivity tools)

4. Finally, when all else fails, use the world clock on your phone.


Set the different timezones and if you’re using an iphone, you can even ask Siri what time it is there!

Here are the links to everything we discussed in the video:

I hope these tips help make planning meetings across timezones a lot easier.